Charter Management
Precision quoting meets proactive compliance. foqus247 transforms the management of charters by bridging the gap between complex logistics and profitable reality.
CHARTER SOLUTIONS
Take the guess work out of your charter business and enhance your operational control
No Charter job is truly unique.
Sure - there are some predictable factors that you can estimate because of your knowledge of your customers, your fleet, the terrain, traffic, time of day and so on.
But what if you no longer need to spend your time manually configuring charges, routes, or the assigned vehicle or driver?
With our charter management solution, we have designed the system architecture to give you complete flexibility in handling an array of conditions - criteria that you define based on your unique business operations and procedures: labour costs, vehicle capabilities, and driver aptitude to name a few. Once you define your fixed criteria, low/high and min/max thresholds, our system calculates and automates the rest!
If you are looking to truly optimise lowest possible operating costs at the stage of quoting, our Charter module is integrated with geo-mapping to generate the best, fastest, cheapest, and the most accessible route.
Before you hit the send button to email the quotation to your customer, we provide a line-by-line trip calculation of costs vs charges, accounting for criteria such as wages, meal breaks, distance, and time, allowing you to review and adjust your margin on the fly with full knowledge of all the costs
KEY FEATURES
Stop the juggle of spreadsheets, maps, and award manuals. Our charter solution streamlines the entire lifecycle of a booking
Integration to geo-mapping for route optimisation (say goodbye to googlemaps)
Detailed line-by-line calculations of cost vs charges; review your margins and modify charges on the fly before you send your quotes
Customise conditional charge rates based on distance – entire or aggregated segments, time of day or night, spread of hours in time of day/night as aggregated segments
Intuitive easy grouping of rates vehicle type, charter type, customer type or specific customer
View your fatigue breaches at the time of quoting
Integration to accounting software such as Xero
Stop guessing your costs and start protecting your bottom line. Our charter module moves beyond basic calculations, offering a deep-dive into the profitability of every run before the wheels even turn.
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Integrated Geo-Mapping: Say goodbye to toggling between tabs and browsers. Use built-in mapping for route optimisation and select alternate routes to avoid tolls or heavy traffic.
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Dynamic Cost Analysis: Review detailed line-by-line calculations of your costs versus charges. View your margins in real-time and modify pricing on the fly to ensure every quote is a profitable one.
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Conditional Charge Rates: Customise rates with surgical precision based on distance (aggregated or segments), time of day, vehicle type, or specific customer profiles.
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From a simple Wait and Return to complex multi-day itineraries, foqus247 handles the logistics so you can focus on the service.
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Multiple Day & Recurring Charters: Manage long-haul trips with ease. Assign different customer contacts for various movements, attach external documents, and create unique instructions for recurring shuttles.
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Dynamic Booking Tools: Need to repeat a shuttle? Do it in one click. Need to add a 'walk-up' customer or assign a trailer on the fly? The system allows you to modify charter charge options and add operational notes for drivers on the go.
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Deep-Level Copying: Save hours of admin by copying existing bookings at a transactional level, then simply adjusting for specific vehicle features or passenger requests.
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In the bus and coach industry, safety isn't just a priority - it's the law. We’ve built compliance directly into the workflow to protect your drivers and your accreditation.
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Real-Time Fatigue Alerts: View potential fatigue breaches at the very moment of quoting. Whether it’s a single trip or a multi-day charter, the system identifies risk points before they become a problem.
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Automated Award Interpretation: Handling a charter on a Public Holiday? The system automatically interprets award rates for driver time and calculates multiple tiers of distance charges, ensuring your payroll and billing are always accurate.
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Remove the double-handling of data. Our platform bridges the gap between the depot and the back office.
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Xero Integration: Push your completed charters directly to Xero for seamless invoicing and financial reporting.
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Custom Follow-Ups: Keep the communication loop closed with automated follow-up notes for both customers and operations, ensuring no detail - from equipment operation to passenger feedback - falls through the cracks.
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KEY BENEFITS
It’s more than just a booking tool; it’s a proactive engine for a safer, more profitable fleet
Fatigue management moves from a back-office audit concern to a front-line operational tool. By flagging breaches before the job is even booked, you protect your Heavy Vehicle National Law (HVNL) accreditation and your drivers' wellbeing.
Eliminate the 'data Island' problem. With one-click recurring shuttles, deep-level booking duplication, and direct Xero synchronization, the hours spent on manual entry are cut by more than half.
Route optimisation and dynamic map-point selection mean your drivers aren't just 'finding the way' - they are taking the most cost-effective path. Avoiding tolls and optimising each and every movement keeps your fleet moving efficiently.
Every kilometre and every minute is accounted for. By automating award interpretation and public holiday surcharges, you eliminate the hidden costs that usually eat into charter margins.